Report Writing; How to Write Simply and Clearly

Module 1:  Defining your objectives key stages of report writing

• What makes a good report (and a bad one)?
• What difficulties do you have when writing reports?
• Samples of good reports, and why they are good
• Determining the objective of your reports and audience

Module 2:  Language selection and use in report writing

• Common English writing errors– and how to avoid and correct them
• Singulars and plurals, and subject-verb agreement
• Tenses: how and when to use them
• Active versus passive verbs: what they are, and which to use when
• Conditionals (‘if…’ sentences)

Module 3:  Getting the style, structure and tone right for report writing

• Setting clear objectives, tailored to the audience (your readers)
• The structure of a good report:  What sections should you have?  In what order?  And what should each section cover?
• How to write key sections (such as Summary, Introduction, Conclusions and Recommendations), and ensure that your key messages are highlighted

Module 4:  Streamlining the writing process 

• Apply the ‘KISS’ principle everywhere, to fight wordiness, redundancy (unnecessary words) and complexity
• How to make the ‘technical’ understandable to non-technical readers: avoiding (or if necessary, explaining) jargon
• The one-minute management technique
• Using outlining to save time
• Developing a writing flow
• Time management tips and tricks

Module 5:  Sentence and paragraph writing techniques

• Parallel sentences
• Structuring a paragraph for ease of writing and understanding
• Linking words and phrases – to make your reports easy to read and follow
• When and how to use different kinds of graphics (tables, charts, pictures etc)

Module 6: Conclusion

• How to you conclude your report and how to prepare the Executive Summary that highlight the key points to your intended audience.
• Editing and proof reading your reports before submission

EMILE DODDS
Bachelor of Electronic Engineering (Hons), University of Bristol, UK
TEFL Certification, Teacher Training International, London, UK

Emile is a corporate trainer and language coach. He specializes in business communication, business writing, grammar, presentation skills, customer service and general English.

Originally from Scotland, before making Malaysia his home, Emile worked in the United Kingdom, Turkey, Romania and Singapore.

Emile has written a book entitled From Manglish to English and maintains various websites, including roadtogrammar.com.

Emile has over 20 years of corporate working experience in a diverse range of industries including colleges, multinationals and small firms. His last position was in Learning Port Sdn Bhd as Head of Department, handling a team of 8-10.

Throughout his working career, he has held portfolios of head of department, product development manager and educational media specialist.

His highest achievements include building up a language centre for a Malaysian college, developing and designing a range of eLearning products, securing and carrying out training contracts with the public and private sector, running a production team and R&D work in the field of eLearning. Emile has also written a book entitled From Manglish to English. He runs several websites and has built up a social media following of over 100,000.

Trainings Experience and Clientele
He has trained hundreds of representatives from governmental ministry and large organisations that include:
Bank Negara Malaysia
HSBC
Bank Islam
Canon Marketing

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