Filing and Records Management

At the end of this Training Program, participants will be able to, among others:

• Learn the essential principles, techniques & procedures of Filing & Records Management
• Manage their files and records efficiently & effectively
• Learn the principle of “5S” in the work place
• Generally contribute to the improved quality & productivity at the work place

Administrators, Personal Assistance, Secretaries, Executives and anyone who’s involved in records management.

Introduction to Filing, Records Management (FRM)?

• What is FRM?
• Why we need a good FRM system?
• What are the problems of FRM?
• The Essentials of good Filing System
• The complete life cycle of a record

Filing Systems and Classifications

• Types of Filing Systems
• Centralized, Decentralized and Semi-centralized filing system
• Strength and Weaknesses of each Filing System
• Different Types of Filing Classifications
• Alphabetical, Numerical and Alpha-numerical
• Examples of each filing classification
• Strength and Weaknesses of each filing classification

Files and Records Control

• How to prevent the Loss of Records that are borrowed from files?
• How to prevent Records from becoming Lost within the Files?
• Applying the Charge System for Files and Records Control
• Importance of SOP for Improving Files and Records Control
• Examples of SOP in FRM

Records Detention and Disposal

• What is a Records Retention Schedule? 
• The Benefits of a Records Retention Schedule
• Government Regulations on record retention and disposal
• Factors in evaluating records
• Examples of records retention period
• Setting up a retention schedule
• Transfer and Disposal - Factors to consider
• Plans for transfer of records
• How to determine disposal schedule
• Destruction of files

Filing Equipment  and Layout

• Factors to consider when choosing filing equipment
• Sample of different types of filing equipment
• What constitute a Good Layout?

5S Practices in the Office

• The meaning of Seiri, Seiton, Seiketsu, Seiketsu and Shitsuke
• Some Example of good 5S practices in the office
• The Benefits of 5S

5S and Records Management

Interactive presentation and group activities

A laptop is required for this training

Mr R.KANA
Certified Records Consultant

Mr. Kana started as a sales executive and he has since worked his way up to become the MD of his own practice that specializes in Record Management, Filing Systems, Storage Products, Offsite Records Center and Electronic Records Management. He introduced a revolutionary filing system called Jopa from Sweden to the Malaysian market in 1991 and has helped more than 200 companies redesign their entire filing for better efficiency and productivity.

An honor graduate in Hotel Management from Toulouse, France and later became a Certified Records Manager (CRM) which is a professional International Records Management Certification. Ravi has had different exposures within the organization. He has been managing different aspects of the business from Business Development to Procurement, Finance to General Management.

He has 15 years of working experience with many organizations to help them manage their records. In wanting to help companies manage their records better, Ravi developed this program and has since implemented it for companies such as Telekom, Tenaga Nasional Berhad, Techart Sdn. Bhd., PJ Indah, Ericsson, Kementerian Tanah, Ministry of Finance, Dewan Bahasa dan Pustaka and many more.

His passion to help companies set up proper systems, improve work processes and develop their people to become better has helped organizations achieve higher productivity and thus reduction in expenses and increase in profitability. He is a dedicated trainer whose main interest lies in the area of motivating people to continuously manage records professionally. His managerial training and various training experiences stand to ensure the moulding of candidates to facilitate the expansion of their various organizations.     

To contact Ravi, please feel free to email us at info@itrainingexpert.com or call +603 8074 9056 | +6012 6869 628  

Or

In the event of substitution, we have a faculty of other equally talented specialists who can cater to your organization's specific needs.

For training and advisory services, feel free to contact us at info@itrainingexpert.com or call us at +603 8082 3707 | +603 8074 9056 | +6012 6869 628 | +6018 2175 123

“The trainer is good! I have learned a lot of new ideas on how to manage filing in a more proper way.” – Suzilawati, Ajinomoto (Malaysia) Berhad

“I always wanted to improve the filing system in daily task. I am glad I attended the training and I found a good way for my filing now.” – Hazli, EA – Khazanah Nasional Berhad

“Mr Kana is a good trainer. He has taught us some skills on how to create an effective filling system in a clear and simple matter.” – Samira, HR – Dewan Filharmonik Petronas

“The trainer is a subject matter expert. I feel motivated to apply the skills I have learned to reorganize the filing system at my working place.” – Roselinawati, Dewan Filharmonik Petronas

“Mr Kana can interact well with all participants and advise accordingly on the filing and records problem that the participants are facing.” – Nurul, QDC Executive, Upeca Aerotech Sdn Bhd

“I am full of confident on creating a new filing system for the company.” – Intan, Ekuiti Nasional Berhad

Upon successful completion of this program, you will receive a Certificate of Achievement.

1. Online Payment by Credit card: You can opt to register and pay online with our latest payment integration system through
our website.

2. Bank Transfer- You can also opt to use GIRO or telegraphic transfer of payment via international banks.

3. HRD Corp Claimable Courses Skim Bantuan Latihan Khas - Applicable to Malaysian Employer Only

We'd happy to help.
Feel free to talk to us today, however most suitable for you.
Mobile call/ whatsapp: +6012 6869 628 | +6018 2175 123
Office: +603 8074 9056
Email: info@itrainingexpert.com
Website: www.itrainingexpert.com