Report Writing; How to Write Simply and Clearly

During the workshop, you will learn and practise:-

• The importance of tailoring a report to your audience (readers)and to your objectives (what you want your readers to know, think, and above all do).
• How to plan and structure a reportto achieve this; and to ensure that your key messages get across.
• How to simplify your writing: to make the complex simple and the complicated clear, even to non-specialists.
• Key English grammar for report writing, including errors commonly made and how to avoid these.
• How to make best use of graphics and other visuals

This course is designed for everyone who is required to write reports or similar documents on complex or technical matters.  Whatever the subject matter (from engineering, to electronics, to IT; from chemical or physical processes, to management, finance, PR and HR processes), the course leader will help you to make the complex simple, and the complicated clear.  Participants need to have a good level of English: at least intermediate to high-intermediate.

Module 1:  Defining your objectives key stages of report writing

• What makes a good report (and a bad one)?
• What difficulties do you have when writing reports?
• Samples of good reports, and why they are good
• Determining the objective of your reports and audience

Module 2:  Language selection and use in report writing

• Common English writing errors– and how to avoid and correct them
• Effective and clear punctuation for report writers
• Singulars and plurals, and subject-verb agreement
• Tenses: how and when to use them
• Active versus passive verbs: what they are, and which to use when
• Conditionals (‘if…’ sentences)

Module 3:  Getting the style, structure and tone right for report writing

• Setting clear objectives, tailored to the audience (your readers)
• The structure of a good report:  What sections should you have?  In what order?  And what should each section cover?
• How to write key sections (such as Summary, Introduction, Conclusions and Recommendations), and ensure that your key messages are highlighted

Module 4:  Organising and present your contents 

• Apply the ‘KISS’ principle everywhere, to fight wordiness, redundancy (unnecessary words) and complexity
• How to make the ‘technical’ understandable to non-technical readers: avoiding (or if necessary explaining) jargon
• Be active, not passive!
• Paragraphs:  Why they are important.  And how to write good ones
• Linking words and phrases – to make your reports easy to read and follow

Module 5:  Using graphics and visuals to spice up your presentation

• What makes a good visual?
• When and how to use different kinds of graphics (tables, charts, pictures etc)
• When and where to insert visuals for best effect

Module 6: Conclusion

• How to you conclude your report and how to prepare the Executive Summary that highlight the key points to your intended audience.
• Editing and proof reading your reports before submission

The course is highly interactive, with a wide range of exercises, discussions and other activities.  Participants must therefore come ready to take active part.  Participants will also receive full handouts with key points from the course to take away.  

EMILE DODDS
Bachelor of Electronic Engineering (Hons), University of Bristol, UK
TEFL Certification, Teacher Training International, London, UK

Emile is a corporate trainer and language coach. He specializes in business communication, business writing, grammar, presentation skills, customer service and general English.

Originally from Scotland, before making Malaysia his home, Emile worked in the United Kingdom, Turkey, Romania and Singapore.

Emile has written a book entitled From Manglish to English and maintains various websites, including roadtogrammar.com.

Emile has over 20 years of corporate working experience in a diverse range of industries including colleges, multinationals and small firms. His last position was in Learning Port Sdn Bhd as Head of Department, handling a team of 8-10.

Throughout his working career, he has held portfolios of head of department, product development manager and educational media specialist.

His highest achievements include building up a language centre for a Malaysian college, developing and designing a range of eLearning products, securing and carrying out training contracts with the public and private sector, running a production team and R&D work in the field of eLearning. Emile has also written a book entitled From Manglish to English. He runs several websites and has built up a social media following of over 100,000.

Trainings Experience and Clientele
He has trained hundreds of representatives from governmental ministry and large organisations that include:
Bank Negara Malaysia
HSBC
Bank Islam
Canon Marketing

Or
We have a faculty of specialists who can cater to your organization's various levels and specific needs.

For training and advisory services, feel free to contact us at info@itrainingexpert.com or call us at +603 8082 3707 | +603 8074 9056 | +6012 6869 628 | +6018 2175 123

“Good training, interactive course and knowledgable instructor.” CTRM Aero Composite, Noraskihin, Engineeer

“I highly recommend this course to engineers. I now have a great idea of a how a structured report should be. I definitely helps me a great deal. Thanks. ”– Cindy, Technical Support Analyst, GfK Retail and Technology (M) Sdn. Bhd

“After attending this course, I able to use the proper technique to write my reports. I am very happy with the outcome and will definitely recommend to my other colleagues.”– Goh, Business Analyst, GfK Retail and Technology (M) Sdn. Bhd

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