Managing Time and Increasing Work Efficiency

Upon successful completion of this Time Management course, participants will be able to:

• Craft an action plan and make a commitment to get rid of all clutter,
• Shift direction from managing time to managing self
• Articulate your corporate and time goals - highlight opportunities for improvements and create a system tailored to your personal style
• Evaluate your time log to maximize usage of time, prioritize effectively, create daily plans/to do lists, recognizing obstacles, plan and schedule
• Gain control of your work life by eliminating time wasters, bad time habits and get rid of limiting beliefs towards time
• Characterise and profile your time style, energy level, performance curve, personal strengths and motivators to perform at peak
• Tackle time shortcomings in checking messages, manage voicemail, emails, communication, telephone usage
• Apply understanding of body rhythm and performance curve to align energy levels to deliver expected results practise deskmanship and develop a systematic filing system to organize your office
• Control of situations and increase productivity by controlling distraction, interruptions and meetings
• Save time and deal with information overload effectively by identifying causes, screening information, controlling paper traffic and develop an action plan to kill procrastinatio

Participants will also learn how they can select choices which help them achieve their success.
Learn to be an extraordinary performer. 

This workshop is aimed at helping participants master time management and techniques for better managing themselves. They will also learn how to eliminate stress and kick the worrying habit.

All managers, executives, administrators, officers who perform multifunctional tasks at work and want to gain greater control of their time, management style and life.

DAY 1: 9.00AM - 5.00PM

9:00am - 10:30am
MODULE 1: TIME MANAGEMENT ESSENTIALS AND THE REALITIES OF TIME - EVERYONE HAS 24 HOURS A DAY

• What is time to you and your company? Define time management at work
• Self realisation about pricing your time - how much is 1 hour of time in your work life worth to you?
• Different ways of spending time - what would you do with more time?
• Are your underlying beliefs and attitude towards time empowering or limiting you? What can you do about this?
• Principles of effective time management - direct focus from managing time to managing self. Avoid and get rid of the psychological time traps
• Ice Breaker Competition - Let’s Do This Fast!
• Demonstration and Self Realization - Ribbon Of Life, Sense of Time, Each Day Is A New Time Account
• NLP Technique - Mind Frame

1030-11:00am TEABREAK

11:00am - 1:00pm
MODULE 2: COMPASS OVER CLOCK - DETERMINE YOUR PURPOSE AND CREATE A SENSE OF DIRECTION

• Know your reasons - why your goal is a must. Clarity of goals and outcome is power!
• Initiate changes to your current time goals to formulate S.M.A.R.T.E.R. and challenging time goals
• Generate momentum for action and head toward your goals
• Weigh the value of current efforts and take massive action - know what you are getting
• Change your mind set, behaviour, approach and procedure
• Video - The Rocks of Time - Discuss, Reflect, Apply
• Articulate Mission and Set Workable Goals, NLP Way
• Affirmation, Visualization, Vision Board - Leveraging and Giving Your Goals More Power

MODULE 3: GET STARTED WITH TIME LOG

• Plot your time log - deriving job tasks (raw materials of time management), usage of time and energy spent
• Solve problem areas, bad habits, patterns and tendencies
• Make choices in a planned way
• Analyze your progress and conduct regular reviews - What was the most productive time of day? How much time was spent on high priority items?
• Compare planned and actual usage with your time log
• World Of Time Map - Assess Your Realities and Current Situation
• Exercise: Your Time Log - Reflect, Evaluate and Apply
• Guided Imagery - The Person You Intend To Be and Create Your Future Perfect You

1:00 - 2:00pm LUNCH

2:00 - 3:30pm
MODULE 4: PRIORITIZATION - POWER PACK AND GAIN CONTROL OVER YOUR TIME TO LEAD AN EFFECTIVE LIFE

• Your 1st things 1st - linking your priorities to outcomes desired and goals set
• ABC Analysis - classification of tasks
• Maximize the Important/Urgent matrix
• Apply the Pareto Principle (80/20 Rule) - evaluate the 20% effort that yields 80% result
• Develop the habit of immediate attention and the importance of grouping tasks/ activities
• Exercise - Back To Your Time Log
• Group Project - Solve Q1, Q2 and Q3 Activities
• Quiz - Living and Working The 80/20 Way

3:30 - 4:00pm TEABREAK

4:00 - 5:00pm MODULE 5: WORK PERFORMANNCE CURVE AND ENERGY LEVEL

• Profile your energy levels and on your personal daily rhythm
• Ensure high priority items are carried out during most productive time of day
• Align tasks with your high and low periods
• Avoid energy robbers and take steps to boost your concentration
• Effectiveness vs efficiency - there is nothing so useless as doing efficiently that which should not be done at all
• Hands On Session - Change Your Physiology, Change Your State
• Practical Session: Circadian Rhythm and Plot Your Energy Levels - Analysing Energy Allocation
• Case Study: Mariam vs Khatijah - Discuss Key Learning Points
• END OF DAY 1

DAY 2: 9.00AM - 5.00PM

9:00- 10:30am MODULE 6: OVERCOME AND PREVENT PROCRASTINATION

• Why people procrastinate - discover the root causes in procrastination
• Staying motivated - find productive reasons for engaging in tasks
• How self control works and strengthen your personal will power
• How to become more efficient and learn positive new habits while unlearning bad ones - manage personal failures better and overcome fear of change.
• How to organize your time and tasks so that you can do more without getting tired
• 10 effective and powerful ways to kill procrastination once and for all

1030 -11:00am TEABREAK

11:00 - 1:00pm MODULE 7: WHAT HAS TO CHANGE TO MAKE A DIFFERENCE IN YOUR WORK AND LIFE!

• Create an effective time style - strengths, weaknesses, motivators, regrets and opportunities for improvement
• Focus and keep track with to-do lists - eliminate time wasters and bad working habits
• Jump start your day - morning routine, commuting time, handle uninvited guests/distractions/interruptions
• Being productive with telephone time, communication, listening and avoid miscommunication
• Identify the root causes of inaction and overcome procrastination
• Powerful Fast and Effective Change Technique
• Group Challenge - Speed is King!
• Group Presentation - Solutions To My Time Wasters
• NLP Technique - How to Slay the Procrastination Dragon

1:00 - 2:00pm LUNCH

2:00 - 3:30pm MODULE 8: ORGANIZE, PLAN AND SCHEDULE - A PLAN MAKES THE GOAL A SUCCESSFUL REALITY

• Define short, mid and long term goals - use daily plan, essential guidelines, assign tasks and create dynamic to-do lists
• Select important and valid priorities to create a realistic and productive schedule
• Use a robust planning tool/checklist to analyse and review plans
• Successful planning - plan for productivity improvement, stick to a plan of action and handle obstacles
• Effective follow up on people, deadlines and paperwork
• Challenge Game - Planning and Scheduling
• Activity - Managing A Simple Project and Create the Action Plan

MODULE 9: DEAL PROACTIVELY WITH INFORMATION OVERLOAD AND MANAGE TECHNOLOGY

• Use modern technology to save time and accomplish more
• Screen and streamline information flow and retrieval process
• Organize computer, target ways to manage e-mail and use Internet time wisely
• Deskmanship and organize your workspace
• Reduce paperwork and filing - put paperwork and files in their places
• Work better with others, run productive meetings and say "no" to frivolous/unrealistic requests
• Activity and Mind Mapping: Solve The Above Issues
• Exercise - Time Management Questionnaire
• How To Kick The Worry Habit

3:30 - 4:00pm TEABREAK

4:00 - 5:00pm MODULE 10: A BALANCED LIFE, POSITIVE MINDSET, PRODUCTIVITY AND STRESS MANAGEMENT

• Time is more than a work issue - it’s also a life issue. What parts of your life get too much time? Where do you need more time?
• How to keep work, social and family responsibilities in balance -streamline activities and simplify your life
• Schedule time for sleep, exercise and eating right
• Improve productivity - positive thinking, self motivation and reduce ALL clutter (mental and physical)
• Effective stress busters and release tension
• Assessing and Adjusting Your Balanced Wheel of Life
• Specific Techniques to Combat Stress and Release Tension

END OF 2 DAYS WORKSHOP

To Make The Training Engaging, Participative, Interactive, Lively, Interesting & Relaxing In Between Intensive Sessions, the following techniques/exercises/activities/games are included.

• Expert Input, Demonstrations and Presentations
• Practice Sessions and Role Play (Breakout Rooms)
• Group Discussion, Brainstorming and Sharing Sessions
• Quizzes, Challenges and Competitions
• Question-And-Answer Session
• Case Studies and Exercises (Individual and Group)
• Visualization and CD Experience
• Practical Hands On Sessions - World Of Time Map, Time Log, Urgent/Important Matrix, Activity on 80/20 Rule, Profiling Energy Levels, Killing Time Thieves, Get Rid of All Clutter, Speed Is King Game, Stress Busters, Changing States, Positivity Exercise, Feel Good Activity

GERALD LEE CHIH PING
B.Sc. (Agribusiness) (Hons) (UPM)
Certified NLP Master Coach & Trainer (ABNLP)
Certified Master Hypnotherapist (ABH)
Certified Master Timeline Therapist (TLTA)
Accredited Trainer (HRD Corp Malaysia)
Certified REACH Practitioner and Group Debrief (RLX)
Certified C.O.A.C.H. Trainer (CAIC)
Certified Leadership Consultant (GAFM) 

Gerald is an Author, an engaging International Speaker and a Certified Master Coach and Trainer who specialises in creating long-lasting Positive Impact in people\\\'s lives.

In his role as a Certified Mentor at FutureLab Malaysia and Mentor Guru at PushFar UK, he has mentored students and jobseekers on career matters, as well as independent business owners and entrepreneurs on how to build their brands and scaling their businesses. He was featured on The Mindset Mentoring podcast with PushFar and was recently recognized as a Top 30 Mentor of 2022 in Southeast Asia by FutureLab.

Gerald is also an award-winning Sales Leader who has previously held senior leadership positions in reputable organizations such as Unilever Malaysia, Celcom Axiata, Ferrero Asia Limited, Munchy’s, Etika Group, Red Bull and JobStreet.com, as well as pioneering an FMCG start-up. His expertise includes NLP Coaching, Leadership, Team Management, Sales & Business Development, Branding & Business Growth Strategies; Go-to-Market, Channel & Distribution Strategies and Traditional & Key Account Management.

Gerald holds a Business Degree from Universiti Putra Malaysia, NLP Master Coach and Trainer certifications from the American Board of NLP, therapist certifications from the American Board of Hypnotherapy and Time Line Therapy Association; and Accredited Trainer certification from HRD Corp Malaysia.

Upon successful completion of this program, you will receive a Certificate of Achievement.

1. ONLINE PAYMENT by Credit card: You can opt to register and pay online with our latest payment integration system through our website.

2. Telegraphic Transfer- You can also opt to use GIRO or telegraphic transfer of payment via international banks.
3. HRD Corp Claimable Courses Skim Bantuan Latihan Khas - Applicable to Malaysian Employer Only

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